At OSU, we follow a specific timeline and process for clearing degree candidates for spring term. This process only applies to faculty who have students graduating spring term. Those faculty will receive a list from the Office of the Registrar (more details below).

Preliminary grades help determine which spring graduates will be eligible to receive their diplomas during the ceremony on Saturday, June 14, 2025.

 

Timeline and Process for Spring Degree Candidates

Commencement 2025

Key Dates

  • Monday, May 12, 2025: Preliminary grade submission opens.
  • Monday, May 19, 2025: Preliminary grades for graduating students are due.

Important Notes

  • Preliminary Grades: These grades should reflect the anticipated final grade. This grade holds significant importance as it determines whether a student will receive their diploma at commencement.
  • “I” Grades and non-passing grades: A preliminary grade of "I" (or any non-passing grade) will prevent releasing a student’s diploma at commencement.
  • Final Exams: Graduating students are required to take final exams held during the regularly scheduled Finals Week of spring term. These exams are crucial to ensure the fulfillment of their degree requirements. The distribution of diplomas at commencement may be updated based on a final grade, provided we receive it by Friday, June 13.

Preliminary Grade Submission

  • The Office of the Registrar will send out detailed information, including step-by-step instructions on how to enter preliminary grades online on Monday, May 12. Affected faculty will receive preliminary grade reports that include a list of graduating students.
  • Please email the Office of the Registrar at GradingQuestions@OregonState.edu with grade submission-related questions. We are happy to assist you.

Preliminary Grade Timeline

Monday, May 12, 2025

  • Preliminary grade submission opens.

Monday, May 19, 2025

  • Preliminary grades are due by noon.

Tuesday, May 20, 2025

  • Preliminary degree review process for baccalaureate degrees begins.
  • Coordination with the Graduate School for master’s and doctoral degree review begins. 

Tuesday, June 3, 2025

  • Students who are definitively ineligible or potentially ineligible based on university graduation requirements, college/school requirements, or departmental graduation requirements (as guided by directors of advising) will receive notifications. As faculty, you may start receiving questions after students receive these notifications.

Finals Week

  • Faculty should submit final grades for spring term as soon as possible, particularly for degree candidates who have received a final grade of D, F, N, or I/grade. 
  • Until a final grade is submitted, the decision for diploma distribution will be based on the preliminary grade provided.

Saturday, June 14, 2025

  • Degree candidates with degree deficiencies are allowed to participate in commencement but will not receive their diploma.
  • Degree candidates with no deficiencies, determined by either final grades or preliminary grades, will receive their diploma on commencement day.